California Government Code Section 6270.5

Approved on October 11, 2015, Senate Bill 272 (SB 272) added section 6270.5 to the California Public Records Act requiring local agencies to create a Catalog of Enterprise Systems by July 1, 2016 with annual updates thereafter.

Enterprise System

A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

• A multi-departmental system or a system that contains information collected about the public.
• A system that serves as an original source of data within an agency.

An Enterprise System does not include any of the following:

• Information technology security systems
• Physical access control systems
• Employee ID management systems
• Video monitoring systems
• Infrastructure and mechanical control systems
• 911 dispatch, operation or emergency services
• Systems already restricted from disclosure by Government Code Section 6254.19
• Records that information technology systems collect, store, exchange or analyze

Requirements

1. Create a catalog of enterprise systems containing the following
   • Current system vendor,
   • Current system product,
   • System's purpose,
   • A description of categories or types of data,
   • The department that is the primary custodian of the data,
   • The frequency that system data is collected, and
   • The frequency that system data is updated.
2. To make the catalog publically available upon request.
3. To post the catalog in a prominent location on the agency's website.

Exception

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

Download Catalog of Enterprise Systems